Town Council 03-01-2022 - Laserfiche WebLink

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Um Dave Moore and Council President Warthen were able to meet to be able to look at the HVAC systems in the government buildings. Mike Ballingham from Train Technologies detailed the bidding process and the ARPA funding guidelines. They use a cooperative procurement agreement for bidding out the labor and cooperative procurement buying for the equipment. Town Attorney Lee would like to review the bidding process to ensure that all guidelines for the procurement and bidding process are in line with Indiana state statutes. There was a consensus of the council for Town Attorney Lee to move forward and look into the bidding process and the possible use of ARPA funds for the project. Department Head Reports. Dave Moore Street Department - Dave Moore gave his summary of the improvements that can be done to the traffic flow in compliance with the traffic study that was conducted, as well as an update on the repair of the torch lighting. Chief Dalton gave an update on the new department policies and hopes to have them to the council within the week. He also introduced the newest member of the fire department Brandon Perisho. Legal - Attorney Lee presented Ordinance 1-2022 for the non -reverting fund for the comprehensive plan. This is the first reading of the ordinance. Town Attorney presented the engagement letter for Baker Tilly for the Sewer bond services. Town attorney Lee recommended moving forward with the letter of engagement. A motion was made by Councilman Williams to table the engagement letter until the next meeting to allow time to review the letter. The motion was seconded by Councilman Swinney. Motion Carried 4-0 Public Comments - Braxston Hughes came before the council to discuss the canine program and presented information about a federal lawsuit that was brought against one of the possible canine vendors. He also stated that he believed it would be appropriate for the president of the RDC to abstain from voting on the next member of the RDC. Dana Heidenreich commended Dave Moore for his presentation on the traffic update and the possible moving of the light pole. He expressed his disappointment on the lack of addressing the timing of the lights to alleviate back up near the school. Approval of Claims - Councilman Stanley made the motion to approve claims for $520,620.45. Councilman Swinney seconded. Motion carried 3-0-1. Councilman Williams voted no since he was still unsure if he can trust the dockets. Town Council Comments - Councilman Williams presented an email from Shannon Kohl requesting a meeting to discuss the comprehensive plan. There was some discussion as to who would go to this planning meeting. Councilman Williams, Councilman Stanley, and Dave Saddler will set up an appointment. Councilman Williams submitted a letter from Virginia Perry officially withdrawing her name from consideration for the RDC board. See attached exhibit for the full text of the letter. Councilman Williams verified with Town Attorney Lee that the lighting at the Villages of Eastmoor continues to be worked on. Councilman Stanley requested permission to work with Chief Dalton to develop a program for safe disposal of sharp diabetic needles.