Town Council 03-01-2022 - Laserfiche WebLink

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OEM March 1, 2022 The Mooresville Town Council met in regular session on Tuesday, March 1 at 6:30 P. M. at the Mooresville Government Center. Council members present were Council President Tom Warthen, Councilman Dustin Stanley, Councilman Shane Williams, and Councilman Greg Swinney. Councilman Jeff Cook was absent. Town attorney Chou- il Lee was present. Council President Warthen gave the prayer. A motion was made by Councilman Williams to amend the minutes of the February 15, 2022 meeting by adding the APV reconciliation amount of $612,086.17. Seconded by Councilman Swinney. Motion Carried 4-0 Councilman Williams made a motion to approve the amended minutes of the February 15, 2022 meeting and seconded by Councilman Swinney. Motion Carried 4-0 A motion was made by Councilman Williams to approve the minutes of February 24, 2022, executive session meeting and seconded by Councilman Swinney, Motion Carried 3 -0-1. Councilman Stanley abstained. Council President Warthen read a statement submitted by Councilman Jeff Cook, who could not attend the meeting. See attached exhibit for the full text of the message. Unfinished Business - Town Manager - This item has been withdrawn from this meeting. 2021 Year-end Reconciliation Docket - Clerk -Treasurer Dianna Wamsley mentioned accusations on Facebook, town emails, and text messages. She wanted to be on record and transparent to the Citizens of Mooresville that she will not engage herself on social media regarding town meetings. The clerk - treasurer's staff currently has 56 years of experience and knowledge. Continuing education is constantly being sought to ensure her staff is abreast of all aspects of their roles and responsibilities. Deputy Clerk and Clerk -Treasurer also attend required monthly State Board of Accounts training to stay current on policy changes and their roles and responsibilities. Deputy Clerk Debbie Monts and accounts payable clerk Tammy Van Hook attended the council meeting to be readily available for any questions or concerns regarding the 2021 APV year-end reconciliation. Deputy Clerk Debbie Monts presented the APV reconciliation docket with a spreadsheet providing each category. She explained how SBOA audits change and evolve to protect the assets. The last audit was performed in 2020 for the years 2018-2019. During the last audit, suggestions were made to improve the accuracy of the docket in 2021 some changes were made to the docket processes to align with the changes requested by the auditor. She thoroughly detailed the process of entering claims for the docket, how the due dates and the reconciliation dates affect the items being pulled into the docket, and how during the year-end process items that were not on the dockets due to incorrect due dates were entered, internal appropriation adjustments, internal changes, reissued checks, transferring funds, and redundancies that were added to ensure all auditors requests were met. She detailed the information on the docket Including payments from the bank of New York money is transferred from one fund to another fund that will appear on the docket, the same money is paid out of that fund and that is a second docket entry is created, the funds are then paid out which results in the same funds being on the docket 3 times. These triplicate entries total $314,208.07. Before the 2020 audit, these items would not appear on the docket as they had been reconciled separately. She detailed the Bank of New York bond payment of $15,769.27 that was on the docket.