Town Council 12-01-2020 - Laserfiche WebLink

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December 1, 2020 The Mooresville Town Council met in regular session on Tuesday, December 1, 2020, at 6:30 P.M. at the Mooresville Government Center. Council members present were Council President Shane Williams, Councilman Dustin Stanley, Councilman Tom Warthen, and Councilman Jeff Cook. Councilwoman Jessica Hester resigned on November 18, 2020. Town attorney Cha-il Lee was present. Councilman Dustin Stanley gave the prayer. Councilman Warthen made a motion to approve the minutes of the November 17, 2020 meeting and was seconded by Councilman Stanley, Motion Carried 4-0 Unfinished Business: Employee Policy Handbook - There has been a joint effort between committee members: Councilman Williams, Councilman Dustin Stanley, Clerk -Treasurer Dianna Wamsley, Deputy Clerk Debbie Monts, and Waggoner, Irwin, Scheele & Assocates, LLC to update the employee handbook. Kim McKenzie and Lori Sellen from Waggoner, Irwin, Scheele & Associates, LLC joined the meeting via Zoom. Lori shared an update on the process and the draft before the council was put together. Section 2.1 Recruitment— When a full or part-time vacancy occurs, the Department Head shall request that position be filled by the Town Council. Councilman Warthen made a motion to accept the language of section 2.1, and Councilman Stanley seconded. Motion carried 4-0 Section 3.10.3 Overtime Compensation and Compensatory Time- There was some discussion about the current maximum hours of comp time accrual. Councilman Warthen asked about doing away with the comp time and paying out overtime. Councilman Cook voiced his disagreement with doing away with comp time. Councilman Cook made a motion to keep the comp time structure as -is with a second from Councilman Warthen. Motion Carried 4-0 Section 4.1 Vacation - There was a discussion about splitting up the allocation of vacation time semi- annually and the pros and cons of changing the timeline on which vacation time is awarded. Councilman Warthen motioned to award the vacation time on a semi-annual basis and seconded by Councilman Stanley. Councilman Williams and Councilman Cook opposed. Motion passes 3-2 with Clerk -Treasurer casting the deciding vote. Councilman Cook expressed his concerns with moving forward, making decisions on the handbook without discussing with the department heads. Steve Eltzroth, Mooresville Police Department, asked if these policies had been reconciled with the Indiana Code and SOP of the police and fire department hours and regulations. Consultant Lori Sellen said that there is a lawyer that does conform the handbook with those regulations. President Councilman Williams stated the employee handbook is only related to employee benefits. Councilman Cook made the motion to table this issue until the next meeting. There was no second. Section 4.21 Police and Fire Department Holiday Hours - It was proposed that the Holiday hours be awarded to the Police and Fire departments quarterly rather than at the first of the year. Councilman Warthen made a motion to approve section 4.21 as proposed. Councilman Stanley seconded. Councilman Cook opposed. Motion carried 3-1 Section 4.4. Sick Leave - Currently, there are no limits to sick leave days that can be carried over. There is a question if there needs to be a limit on the carryover hours. Councilman Warthen voiced that employees should not be worried about the amount of sick time they have if they are sick, and it should not be limited. Councilman Cook asked about the ability to donate sick time to another employee, but it was determined that it could not be done under the current draft. Councilman Warthen made a motion to keep the current policy on sick days carrying over. Councilman Stanley seconded. Motion Passed 4-0