Town Council 12-05-2023 - Laserfiche WebLink

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discussions about including service agreement details due to how the bids were written. The bids ranged from $253,000 to $300,00. He suggested inviting four bidders to present the proposals, including any recurring charges, to the council. Town Attorney Lee expressed concern about doing this due to how the bids were written. Councilman Brown made a motion to reject all the bids. Councilman Swinney seconded. Motion carried 3-0. Councilman Swinney motioned to rebid the surveillance and access control project and have the,Service contracts included. Councilman Brown seconded. Motion carried 3-0. New Business — Rezone 805 Indiana Street -John Larrison from Holloway Engineering came before the council to request a rezoning of the 2.1 -acre property at 805 Indiana Street from R-1 to R-2. The planning commission gave a unanimous recommendation in favor of the rezoning. He gave the details of the proposed maximum of four 2 family dwelling units built on this property. Councilman Swinney made a motion to accept the recommendation of the planning commission. Councilman Brown seconded. Motion carried 3-0. Town Hall Audio/Video Recording Quotes- Clerk -Treasurer Wamsley detailed the current recording system, mentioning the multiple sources it takes to stream a meeting. The proposed upgrade aims to reduce the number of vendors involved and create a positive experience for viewers. During the JAVS presentation, Don Klier provided detailed information about JAVS system capabilities. This includes updates to the camera system, remote participant capabilities, and the audio system. Force Tech Presentation, Jeff Farger and Brian Eicher addressed the control system, streaming, and recording improvements. There was some discussion of how the quote was structured and the differences in the service contracts. Councilman Brown made a motion to table this item until the next meeting. Councilman Swinney seconded. Motion carried 3-0. Department Head Reports — Chief Dalton provided an update to the council regarding the FEMA grant. According to their website, the grant status is pending. Chief Dalton is collaborating with RDC to explore potential property for a training facility and potentially install a new digital sign at the fire station. Park Superintendent Phil Cornelius provided an update on the new message board for the Parks department. He presented a progress report on the Information Technology project. He requested the appointment of a signatory for the contract. Once the contract is received and approved, they aim to initiate the transition by the next meeting. Councilman Brown motioned to make Council President Warthen the signatory on the contract once it is completed and approved by legal. Councilman Swinney seconded. Motion carried 3-0. Chief Buckner gave an update regarding the search for new officers as the department will lose an officer after January 2024 to another department, and another officer is set to retire in March 2024. He is exploring the possibility of acquiring new tasers, as the ones currently in use are no longer being manufactured. Additionally, he is facing difficulties obtaining batteries and cartridges for the existing-Faser. He presented a quote from AXON. This would include unlimited batteries and cartridges, and if it broke, they would repair the device. To apply for the grant, the paperwork would need to be in by December 15th. There was additional discussion about the possible need to open this up for a bid. Councilman Brown made a motion to move forward with the purchase of the tasers with the amount not to exceed $107,490.50. Councilman Swinney seconded. Motion Carried 3-0.