Town Council 11-07-2023 - Laserfiche WebLink

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November 7, 2023 The Mooresville Town Council met in regular session on Tuesday, November 7, 2023, at 6:30 p.m. at the Mooresville Government Center. Council members present were Council President Tom Warthen, Councilman Greg Swinney, Councilman Shane Williams, Councilman Jeff Cook, and Councilman Josh Brown. Town Attorney Mel Daniels was also present. Council President Warthen gave an invocation and called the meeting to order. Councilman Swinney motioned to approve the minutes of the October 17, 2023 meeting, seconded by Councilman Cook. The motion carried with a vote of 4-0, with Councilman Williams abstaining. Unfinished Business — Tim Stamm from Train presented the HVAC project, introducing his team and outlining their proposal for updating municipal buildings. They emphasized experience in similar projects, knowledge of rebates, and funding options. They discussed a tailored approach for each building's needs, including exploring energy- saving options like solar and thermal. Their manufacturing plants are in Noblesville and Rushville, Indiana. They have over 60 certified technicians, contributing to a collective 100 years of experience. Councilman Warthen recommended postponing the decision until the November 21 meeting. Councilman Cook made a motion to table until the November 21 meeting, seconded by Councilman Brown. Motion carried 5-0. Resolution 29-2023, proposing the use of the build, operate and transfer option for the town, was presented. Councilman Cook motioned to approve the resolution, seconded by Councilman Swinney. Motion Carried 5-0. Phil Cornelius, Park Superintendent, and Kerry Buckner, Chief of Police, represented the town's department heads and the Clerk -Treasurer's office during the town council meeting to present the recommended IT service provider from seven proposals. C2it Consulting and Sondhi Solutions emerged as the favorites after a thorough review by the department heads. These two companies underwent evaluation by a scoring matrix for the final selection. Councilman Cook raised concerns, leading to discussions on the choice between using a Request for Information (RFI) versus a Request for Proposal (RFP). Town Attorney Mel Daniels clarified that an RFI is used to gather information about needs, while an RFP implies that specific requirements are already in mind. Councilman Cook expressed concern that the RFI might have deterred some companies from responding to the request. Chief Buckner mentioned discovering a Request for Information (RFI) in his office desk from the previous search for an IT service provider. Phil Cornelius and Kerry Buckner expressed on behalf of department heads their dissatisfaction with the current service provider without explicitly naming them, emphasizing the need for improved services. Councilman Brown motioned to table the topic until the November 21't meeting to allow the council time to further investigate the selection process. Councilman Williams seconded. Motion carried 5-0. New Business — Innovative Performance SB -1 requests a 5 -year abatement of $529,000 of personal property. Councilman Swinney motioned to move forward with the declaratory resolution. Councilman Brown seconded. Motion Carried 5-0. Councilman Williams expressed his desire to use $500,000 of current ARPA funds for community nonprofits by gathering grant applications. He detailed the proposed guidelines and matrix, consulting with Legal Counsel and Baker Tilly for approval. He sought permission from the council members to discuss administrative fees with the Morgan County Community Foundation. Councilman Cook proposed using part of the funds for employee bonuses. Councilman Swinney made the motion to table for the next meeting, Councilman Brown seconded. Motion Carried 5-0.