Town Council 12-15-2020 - Laserfiche WebLink

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Om ADA accessible. Councilman Stanley made a motion to approve the encumbrance of $64,265.62 Councilman Warthen seconded. Motion Carried 4-1. Councilman Williams opposed. Fire Department encumbered funds - Chief Dalton requested funds for employee physicals and two tablets. Councilman Warthen made the Motion to approve the $4,204.78, and Councilman Stanley seconded. Motion carried 4-1. Councilman Williams opposed. Council President Williams explained his votes were a political move and a protest vote. Annual Nepotism Policy Certification - Town attorney explained that the legislature passed a law that the town council must sign a certification that there is a nepotism policy in place, and it is being followed. Department Head Reports: Fire Chief Dalton addressed the council about the potential sale of used fire trucks. He is seeking permission from the council to start the process of potentially reaching out to smaller and volunteer departments if they would be interested in purchasing them. He also mentioned a pickup truck that needs to be removed from service. The town attorney explained some of the options of determining if the vehicles are surplus and what has to be done depending on who will be purchasing them. Councilman Warthen would like to get market values on the engine and the truck.The squad truck is mechanically in good shape. Councilman Warthen and Councilman Cook would like to explore the option of maybe using the squad truck in another department if it is feasible. Town Attorney Lee made the suggestion of waiting until appropriate documentation could be drawn up before declaring the vehicles as surplus. In the meantime, Chief Dalton will explore values and ways of potentially selling the vehicles. Police Chief Julian announced that four introductory offers had been extended and accepted for new officers. The goal is to have them on staff late in January. Employees from the Police Department, Fire Department, and the Department of Public Works utilized the new Christmas kids fund to purchase gifts for 40 kids in 17 families this year. The total spent from that fund was $6,686, and there are still funds coming in to keep that fund growing. Chief Julian thanked the council for tabling the employee handbook and reasserted his position that he would like to be a part of the discussions and process and hopes that the council will allow the department heads to read the draft before acting on it. Steve Eltzroth with the Police Department stated during the process of installing the new server, it was discovered that the antivirus the Town currently has was ended about six months ago when the firm that developed the software was bought out. The town council needs to review antivirus options for the Town. The current IT provider quoted $2 per month per PC for up to date antivirus software. The exchange server currently being used at the Police department is beyond its end of life, and there is a potential of needing a CAL license and Microsoft Exchange Server 2019 software. Park Department Superintendent Brent Callahan mentioned Eric Gummera is leaving who heads up the before and after school program, which is not paid from tax monies but from the revenue of the program. A new person will be hired to operate that program. There are also about 40 employees in that program that are sent out to the schools, and during the COVID crisis, approximately 15 of those employees have either contracted it or been under quarantine because of exposure to COVID. Legal: Town attorney Lee mentioned five ordinances for easements from the Redevelopment Commission related to the Nice Pac property. These are all easements that are being granted to