Town Council 10-05-2021 - Laserfiche WebLink

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I 1676 need for a member to have a key to the Clerk Treasurer's office. Clerk -Treasurer Wamsley made it clear that Council President Warthen has been a help to her office in identifying items on the claims that were approved for payment but should be handled under a maintenance agreement or contract. Council President Warthen stated he usually spends 1-3 hours examining the invoices for claims to ensure funds are being best used and being correctly applied. Councilman Williams made his opinion known that no council members should have a key. Traffic Study Update -Councilman Warthen would like to have a more in-depth conversation to discuss the updates that were sent to the council via email. He also wants to make sure the company conducting the traffic study speaks with Dave Moore. Department Head Reports - Councilman Warthen read the retirement notice from Brent Callahan that will be effective._ October 30, 2021. Councilman Williams praised his work in the parks department over the last 34 years. Chief Julian asked about the Halloween date with the park department having the Halloween Hike on Saturday the 30th. Council President Warthen stated that he would like to see the Town keep the tradition of Halloween activities on October 31 regardless of the night of the week that falls on. Councilman Cook, Councilman Williams, and Councilman Swinney agreed with Council President Warthen, Councilman Stanley stated, either way, it was good with him. Chief Julian also presented a proposed budget for the cost of obtaining and maintaining a K-9 unit. The vendor would be Roger Grierdcon in Rhode Island; he is a member of the American Police K-9 Association, Councilman Cook asks if IMPD officer Dell had been contacted to inquire about a dog, and while they have not yet, they will contact him to inquire about availability and cost. Chief Julian presented a rough draft quote for a responder truck. The total cost from Andy Moore would be $50,604; if purchased from Bedford Ford, the total cost would be $47,669. When asked about the reason for switching from an SUV to a truck Chief stated that they would have the ability to attach a plow to the truck to plow the station parking lot would be a benefit. Councilman Cook said he is not in favor of hooking a plow to a patrol vehicle. Chief Julian presented an initial quote of $69,006.00 for body cameras for the officers. The quote is for 22 cameras. The cameras cannot be tampered with by the user. He detailed the integration and capabilities for the camera to integrate with the Spillman system. He would like for the vendor to come in and explain the benefits of the system to the council. Councilman Warthen stated he would like to reach out to Enterprise and see the quotes on the SUV before moving forward. Dave Moore presented the quote for moving the pole at Main and Indiana. While he does not have a firm quote the cost is estimated at $50,000 to move the pole back to the Southwest. There would need to be some alteration to the flowerbed, but the Town does have the right of way in the area. A firm quote will be available at the next council meeting. Mr. Moore updated some equipment quotes as the street sweeper must be taken out of commission. Town Attorney Lee will consult with him about the bid process for the street sweeper. He is still looking for options for plow trucks due to the shortage of vehicles. Mr. Moore requested permission to fill a position that has not been filled since 2012 though the position should be funded. It was suggested to ensure the position is funded and move forward. Chief Dalton is working with Steve Eltzroth to ensure all bills are being received via email as the firewall is blocking the emails. This was brought to his and Councilman Warthen's attention while reviewing the bills. He's been working with several car dealers to obtain quotes for two vehicles. Legal — There were none. Public Comments —